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iPad POS

Compare QuickBooks POS Desktop to Revel’s iPad system

If you compare QuickBooks POS Desktop software to Revel’s iPad, there are usually one or two deal-breakers that are identified right away.  While they are both POS systems, they deliver the features in different ways and some of those features are more useful to certain businesses than others.

Compare QuickBooks POS Windows “Desktop” vs. Revel POS iPad “Cloud”

Cost –

Hate subscriptions?  While Revel’s POS offers monthly subscription plans, the payment never goes away.  It’s very common for total cost over 3 to 4 years to exceed QuickBooks Desktop.  The on-boarding costs in Revel are difficult to avoid…even if you’re the ultimate do-it-yourself owner.

QuickBooks POS desktop software has traditionally offered one up front payment, but allowed you to run it multiple years.  Also, QuickBooks POS may have its own complexities, but many businesses have been able to get it up and running without incurring professional service fees.

Business Type

Revel’s iPad solution fits the requirements of Restaurants, Bars, and similar type businesses.

QuickBooks POS just is not suited for some business types.  However, it you’re a traditional merchandise retailer, you’ll find that QuickBooks POS will perform nicely for a lot of retailers.

Technology –

Revel’s POS is a cloud based system, meaning you can manage your company’s back-end data anywhere with an internet connection.  The iPad software is updated automatically for you (back-end and iPad front end).  So it really takes you out of the IT business in terms of software maintenance.

Are you Windows PC savvy?  QuickBooks POS desktop software is PC Windows based software.  If you have multiple users, you will need to use a Local Area Network.  This will increase your costs if you cannot set this LAN up yourself.  If you’re just a single-user operation, then a LAN won’t be needed anyhow.


Revel’s iPad offers mobile solutions, but they also cost more, both upfront and ongoing.  Also, here’s a misnomer.  Most people consider the iPad mobile inherently.  However, the “base unit” iPad is designed to be stationary (see photo above).  If you need true mobility, then you will need to purchase additional ‘mobile’ units (at least at the time of this writing).

Comparing QuickBooks POS desktop mobility to the iPad, you might hit the same issue.  Solutions exist, but you pay for mobility.  Once you purchase at least 1-user of the desktop software, you can add-on 3rd party mobile units.  However, most costs happen up front to buy the mobile units.

QuickBooks POS also offers “Multi-Store” features.  This option allows you to do Road Shows while leaving your brick and mortar store in place.  The Multi-Store feature brings an element of mobility using desktop software.

Credit Card Payments –

Revel can accept credit card payments while the system is offline.  This might pose a risk.  These data are batched and processed at a later time because the internet connect is lost.  If those charges are later denied (when the customer is gone), the business owner might be left holding an empty bag.

QuickBooks POS solution offers a backup in the event of internet outage.  If you lose your internet connection, you can still accept payments in real-time using a backup system with QuickBooks.  It’s called Go Payment and works through your smart phone.  Therefore, it’s very possible to continue making sales, but taking credit card payments on your smart phone until service is restored.  Not perfect, but at least you’ll know if the charges are approved in real-time while the customer and card are present.

Scalability –

Revel’s POS will grow with the largest businesses.  For this reason, it may not even play in the same space as QuickBooks POS.  It’s marketing toward larger companies that need robust scalability and can afford it.

QuickBooks POS will be limited to 20 total stores sharing data with each other.

Compare QuickBooks POS for Windows PC – Example Package

Legacy DIY Solution.  You install the software and maintain your own computer.

QuickBooks POS Bundle

QuickBooks Point of Sale – iPad is slated for a new release.

What’s the best part of this update? You don’t lift a finger!  The end-user doesn’t have to do anything.  When you log-in to your software, the update will automatically be installed.

Times have changed with Cloud Point of Sale.  You don’t have to remove users from the system; your staff keeps working as usual. Imagine no downtime with upgrades.  Don’t worry about crashing your server, or your Firewall compatibility.  Considering installation alone, look how far the iPad Cloud POS has come from a desktop software installed on your Local Area Network.

Planned new features:

Security – Force your staff automatically logout.  Maybe your cashier leaves the station to assist a customer.  The system can force a logout with inactivity.  It prevents others from gaining unauthorized access to the system.  These parameters are totally controlled and set by management.

Force your staff to change passwords after so many days. If someone did acquire a password without permission, at least their use of it will be limited.

Password difficulty – don’t make it easy for someone to hack in. Again, management can control the difficulty of password required.

Failed Login’s – Is someone trying to access your system without permission. Now you can see a report showing failed login attempts.  Take corrective action if necessary.

Deleted Transaction log – Immediately see deleted transaction log reports. For example, an unscrupulous worker might delete a sale and pocket the money.  Now, you can see a full report showing any deleted transaction.

Multi-Location Features –

Assign password setting to all locations – save administrative time.

Prevent one location from viewing customers at other locations. Maybe you don’t want cannibalization within your company.  Force your staff to acquire customers new to your organization.  Also, with a smaller list, your staff will be more efficient focusing on THEIR customers.

Discounting – Assign one customer to more than one discount group.

QuickBooks POS iPad Backup – Let’s say you terminate an unscrupulous employee. You forget to remove their access to the iPad.  The fired employee then deletes the iPad application from the App.  Your store is open for business, but you fear a data loss and interruption.  Solution: any sales transaction that has not been synced with your backend system is stored in iPad cache memory.  Simply reinstall the app and sync with the backend and you pick-up where you left off.

QuickBooks Point of Sale for the iPad continues to deliver leading edge features. There are too many to list here.  However, isn’t it a peace of mind to know that you don’t have to schedule downtime for installation?  If you have not looked at a Cloud Point of Sale powered by Revel, maybe the time is now.

QuickBooks Point of Sale App for Smart Phone.

Watch your sales while you’re away from the store.  Use a simple app for your smart phone.  Only for QuickBooks Point of Sale for the iPad.  You can see four daily reports:

  1. Product Mix
  2. Hourly Sales
  3. Labor Sales
  4. Sales Summary

You can filter these reports by Employee.  If you have multiple locations or multiple stores, you can see how each location is doing…also filtered by Employee.

How do you get this App?

If you already have QuickBooks Point of Sale for the iPad, just install this on your smart phone with a simple download from the App Store.



QuickBooks Point of Sale for Restaurants

Why do businesses love QuickBooks Point of Sale for Restaurants for iPad so much?   Let’s take a closer look.

Payroll – Pay your staff for the work they’re actually doing.  If a worker changes their role during a shift, they will get the appropriate pay.  Maybe someone has called in sick or there’s a staff shortage.  Somebody has to fill-in.

Staff schedule – Let the system control your resources.  If someone is not scheduled, the system won’t let them login.  Obviously, management can override this for emergencies and last minute changes; however, you don’t want stray workers showing up for overtime.

Communication – the system shows the current status of tables.  As soon as a worker logs in, they instantly see the utilization of the tables.  It’s graphical and it shows your actual dining floor layout.  Real-time!  Employee punches out, assign their tables to another staff.  Everyone stays on the same page.

Productivity – When you measure productivity, should you measure the number of people paid or the number of people served?  Because 4 tables with 4 guests will be more work that 4 tables with 1 guest each.

Customer PR – Impress your customers!  If you place order by seat, the POS tracks this for you.  You can deliver the dish directly to the seat/guest that ordered it without asking.  Do you ever get asked to split the bill?  The data is there and QuickBooks Point of Sale for iPad makes it easy to provide multiple bills.

Courses – By guest, the system is tracking the courses so everyone’s food is delivered together.  If guests change their orders, you can update it before it’s submitted to the kitchen.

Duplicate orders – ever hear “I’ll have what they’re having”?  Not only is this shortcut nice, but if you have complicated drinks, your bartender knows exactly what it is.

Summary – most owners don’t run a Restaurant to be in the IT business.  QuickBooks Point of Sale for the iPad gets owners out of IT and in the kitchen.  No Local Area Networks to maintain.  Your data is backed up automatically.  Never install software again.

Also, assistance running your Point of Sale for Restaurants is only a phone call away.  All included with your subscription.

Point of Sale as a Loss Prevention Tool

Can a Point of Sale system really stop theft or reduce your losses?  Yes!  Consider just 3 elements:

  1. Merchandise Pictures
  2. Separation of Duties/ Permission Security
  3. Login Control

Pictures – does the picture on screen match the merchandise on your counter?  If not, it is possible someone switched the tag.

Login Controls – Track and identify a user’s transactions in the system.  Force a cashier to login after each sale.  It’s much harder to cover up deception if a transaction is date stamped with a user-id.  If your transactions don’t make sense chronologically, then something is wrong.

Did the cashier start on time?  Only pay for hours worked.

Permission Security – Don’t let the fox guard the hen house!  Make sure your system offers a separation of duties, and offers managerial overrides.  Avoid conflicts of interest with good permissions.  If a manager makes a lot of overrides, they might discover either a training, or employee issue.  Another very worthy cost reduction.

System Cost – Ignore all the other benefits of a POS system (marketing, productivity, etc).   What’s your Return on Investment if you avoid $5,000 a year in losses?  The mere presence of a Point of Sale system lets customers, employees, and vendors know you’re watching.  After all, isn’t speeding abated with the mere presence of a police car?  Keep them honest and let them know you’re watching.

Both QuickBooks Point of Sale Desktop for windows, and Point of Sale for iPad (Powered by Revel) offer these features.  Neither system will break the bank, but they will bring an element of control to your business.  After all, a penny saved is a penny earned.

iPad Point of Sale Pricing

Are you new to Intuit’s Point of Sale for the iPad?  Lets break down the system.  This is designed for the cloud (say good-bye to your Local Area Network).  There are 2 primary components here:

1) Front End POS iPad – This is truly where your cashier meets the customer face to face.

2) Backend Database – for management use only.  You would not make sales to your customer’s here.  This is your complete company database in its entirety.  Access with Internet connected computer.

As sales are made, the iPad updates the backend database over the internet.  What if you lose your internet connection?  No problem.  Transactions are saved locally on the iPad until connectivity is restored.


Software is sold on a subscription basis.  You pay monthly for each iPad terminal in use.  You would typically buy your hardware up front unless you choose to finance it.

Your Backend Database Access is included with your monthly subscription fee.  Again, this is where you setup and maintain  your database and push adjustments out to your iPad checkouts.  You’d also run management reports and the like here.

Telephone Tech Support: Included

Backups: Included automatically.

Software updates (automatically installed): Included.

Benefits of the system: Cloud based system, meaning you can manage your company’s data anywhere with an internet connection.  You can control and manage your stores from anywhere.  Reduction in IT costs and infrastructure.  Secure backups are made for you.  You don’t need your Local Area Network and server to run this system.  iPad software is updated automatically for you.  You don’t have to hassle over installing the latest software revision.

iPad Point of Sale Remote Access

Do you need remote access (from home or various locations) for QuickBooks Point of Sale Desktop?  If so, this is an uphill battle.  QuickBooks POS is designed for local installations on the Windows PC (Laptops, Desktops, and Servers).  While others have tried Remote Desktop solutions or VPN’s, it’s not a matter of “if”, but “when” something will fail.  Usually during a peak busy moment. 

iPads to the rescue!  If you really need QuickBooks POS hosted, you should take a look at the QuickBooks Point of Sale for iPad.  It’s native to the cloud.  Best of all, there’s no backend server to maintain.  This takes you out of the IT business altogether.