Compare QuickBooks Accounting Software

Use our easy charts below, and compare QuickBooks Accounting Software right for your business.  Software for Microsoft Windows Laptop’s, Desktop’s, and Servers.

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Capacity and Productivity ToolsLegacy ALegacy BEnterprise
Subscription requiredYesYesYes
User-Count Maximum¹3530
Inventory Items, Assemblies, Service, etc.14,50014,500100,000+
Combined Total of 'Names': Customers + Vendors + Other names + Employees (2)14,50014,500100,000+
Single List Capacity (of any individual 'name' list)10,00010,000100,000+
Custom Fields - (See notes 15 and 16 for List Limits)202045 (See Note 16)
Price levelsLimited100750
Transaction "Links"250K250K750K
Intercompany Transactions - Running more than 1 business? Save time!√ Platinum/Diamond
Unlimited technical support and upgrades included the first year³
More Multi-User Mode activities: adjust inventory, delete list items, and change sales tax rates
Add items to Invoices quickly with Find/Select or Type Ahead
Default Classes - speed up data entry/accuracy
Class Tracking
Batch Invoicing
Rapidly add or edit multiple list entries from one spreadsheet view
Calendar View - See important tasks coming due or past due
Attach Documents to records - get organized. Powerful email capabilities, including templates
Lead Center - Sales Lead Tracking
Inventory FeaturesLegacy ALegacy BEnterprise
Pick, Pack, Ship, Cycle Count. Eliminate Paper with Handheld Device.√ Platinum/Diamond
Handheld Integration - Android Devices, Zebra Mobile MC40√ Platinum/Diamond
Bar Code Scanning⁷√ Platinum/Diamond
Multi-warehouse and Bin location tracking (1 million Locations)⁷√ Platinum/Diamond
Serial or Lot Number Tracking⁷ - Lot Recall Feature√ Platinum/Diamond
FIFO Inventory Costing Method√ Platinum/Diamond
Advanced Pricing - Automate Pricing Automation & Controls√ Platinum/Diamond
Inventory Category Field - Organize your Item List!√ Platinum/Diamond
Expiration Dates - Is your inventory date sensitive? This feature is for you!√ Platinum/Diamond
Calculated Columns - Quantity X Custom Field = Total (Weight for Example)√ Platinum/Diamond
Automatic Price Adjustments - Keep up with any changes to your costs
Auto PO's - Create PO based on Min & Max automatically!
Where used - Find where components are used in assemblies......and update quickly for revisions.
Pictures and Notes of Inventory items
Units of MeasureLimited
Inventory tracking
Reporting FeaturesLegacy ALegacy BEnterprise
Do you run multiple businesses? Combine financial reports from multiple company files⁵
Custom Reports - Connect your database directly with Excel, Access and others via included ODBC
QBAR - Advanced Report Writer Built-in. Create & design reports from scratch
Business Plan Wizard
Forecast - Automatic based on last year's data
Budget - Automatic based on Last year's data.
Export Reports to Excel. Word integration too!
SecurityLegacy ALegacy BEnterprise
Window by Window security - Restrict Access to 115 activities
Access Roles - Define Access Roles once, but assign to multiple users as needed
Intuit Data Protect - Automatically backup your data to Intuit's secure servers.
Restrict Access - Filter your lists by certain criteria and assign to Roles. (Vendor, Customer, and Employee List)√ Platinum/Diamond
Approvals - Gain more control of vendors. PO's and Bill Approvals.√ Platinum/Diamond
Create login-users and basic user-access permissions
ExtrasLegacy ALegacy BEnterprise
Batch Time Sheets - Create time sheets for multiple employees or vendors in one batch
Accept Credit Cards in Product, Phone, Email, or email a Payment Link*
Mobile Payments (Node Reader) - Take Payment with your Smart Phone and link to QuickBooks*
Bounce Check Automation
Vertical Business Solutions - Contractors, Manufacturing, Product, Retail, Professional, Non-Profit, and Accountant.
Supported for Linux and Remote Desktop⁹
More Robust Database Server Manager Software

Notes: Compare QuickBooks Accounting Software

1. Requires purchase of additional licenses, sold separately. All users must be on the same version year of QuickBooks to access the same company file.

2. Enterprise Solutions allows you to add up to one million names (e.g. customers, vendors, employees) and up to one million items (e.g. inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds.

3. Support hours exclude occasional downtime due to system and server maintenance, company events, observed U.S. holidays and events beyond our control. Intuit reserves the right to limit each telephone contact to one hour and to one incident. Active Enterprise customers receive new version upgrades when and if released within 12 months of QuickBooks Enterprise Solutions purchase date. Terms, conditions, pricing, and service offerings are subject to change at any time without notice. U.S. only.

4. Some functionality may be limited when running two instances. See for more information.

5. Requires Microsoft Office 2003 or greater, sold separately. Does not work with Microsoft Office Student Edition or Standard Edition.

6. Applications sold separately.

7. Requires Platinum Subscription.

8.Internet connection required to activate and receive updates to the Employment Regulations Update Service. Purchase of Employee Organizer includes a twelve-month subscription to the Employment Regulations Update Service. Fees apply after twelve months. Terms, conditions, pricing, features and service offerings are subject to change without notice.

9. Additional fees may apply. Requires certain hardware, Microsoft Server operating systems, Microsoft Windows Server software licenses, and Remote
Desktop Services Server Client Access Licenses, sold separately. For multiple remote users, a Remote Desktop Services Client Access License is required for each user.

10. Business software applications sold separately.

11. If the Platinum subscription lapses, users’ data will revert to average cost for all dates.

12. Excel integration requires Excel 2003 and 2007.

13.  QB Mobile is discontinued.

14. * Requires Intuit Merchant Service or Gift Card Service.

15.  Custom Fields – Other – 20 Total: 5 Item List and 15 (Customer/Vendor/Employees).  Customer/Vendor/Employee Limit: While there are a total of 15 allowed, only 7 Max in one category.  Example combination: 7 fields used on Customer List and 7 on Vendor List, would leave only 1 available for Employees (7+7+1=15 total).  Mix and match, but 15 total.

16. Custom Fields – Enterprise – 45 Total: 15 Item List and 30 (Customer/Vendor/Employees).  Customer/Vendor/Employee Limit: While there are a total of 30 allowed, only 12 Max in one category.  Example combination: 12 fields used on Customer List and 12 on Vendor List, would leave only 6 available for Employees (12+12+6=30 total).  Mix and match, but 30 total.

17. Electronic Pick List – Mobile Computer Not Included, and sold separately!  As of September 2018, Intuit is calling for the Zebra MC40.  Please contact us for a quote.